What happens to a submitted report?
When the DP sends a report to ForeSea it always goes through a LOOP 1 to the left. If the shipping company so wishes, the DP may insert a SA Index which initiates LOOP 2 to the right.
- DP receives a report from one of the company's ships.
- DP completes the report form and sends the report to ForeSea. (If the shipping company has an IRIS System, the system will send the report to the DP ForeSea directly)
- The report is stored as a "new report" in the system. The administrator of ForeSea may if necessary, contact DP for additional information.
- The administrator sets "keywords" to the description of the event in order to facilitate future searches in the experience data bank. The report is anonymized.
- The administrator looks for similar reports in the experience data bank and prepares to send those to DP as receipt of the submitted report.
- Does the administrator judge that the report is interesting for other companies the anonymized report is sent as a "Highlighted Report" to the rest of the shipping industry. Has the DP stated that the report should form the basis of a "Safety Alert", the working committee of the National Steering Group is contacted.
- The reciept is sent to the DP that goes through the similar events that have occurred and informs the ship and the shipping company this.
- The administrator stores the reports in the experience data bank and thus the information becomes available to all affiliated companies.
- DP makes a Formal Safety Assessment, based on the receipt of similar events, and encloses an index SA to report.
- In addition, the DP describes the corrective actions the Company has implemented to prevent a similar occurrence from happening again.
- The administrator stores the report in ForeSea which is now supplemented by an index SA and corrective actions. This information thus becomes available in the experience bank.